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Frequently asked questions

The Venue

What is the maximum number of guests you can cater for?

The Ellington suite can seat up to 85 for a formal wedding breakfast and 120 for the evening celebration.

What time do we have to finish the party?

In order to conform with our Premises Licence and out of consideration for local residents, all music must end at:
Thurs-Sat: 12 midnight, we then close the bar at 12.30pm
Sun-Wed: 11.30pm, bar closes at 12 midnight

Viewing and Booking

We would like to come and view your venue, who should we contact?

Our wedding co-ordinator, Bex da Raeve will be happy to show you around and answer any initial questions you may have. You can contact her on 01604 859551 or send an email using the link at the top of this page. If Bex is unavailable, the duty manager will be able to assist you.

What is the procedure for booking a wedding?

Once you have chosen a date that is available we will hold your date for seven days to give you time to check the registrars availability (if appropriate). After that time we will require a deposit of £300 (non-refundable or transferable).

What is included in the room hire?

The room hire of £300 includes tables, chairs, linen, crockery, cutlery, glassware and a complimentary bedroom for the bride and groom.

Are there any hidden charges?

No, apart from the room hire the only charges relate to food and drink and any specific items that you have ordered

Can I reserve the guest bedrooms for my guests?

At the point of paying your deposit, you may reserve all our guest bedrooms.
You can either allocate them to your guests specifically, or offer them on a first come, first serve basis. Please bear in mind that any rooms not used must be released 14 days before the event and we will require full contact details for every guest staying and a current debit/credit card for any rooms used.

Food and Drink

Can we bring our own food?

We cannot permit guests to bring their own food onto the premises, with the exception of any special dietary requirements that the hotel cannot reasonably cater for. Wedding/celebratory cakes are also permitted, but we cannot take any responsibility for food safety in these situations.

Can we bring our own drinks?

It is not permitted to bring any alcohol onto the hotel premises including into guest bedrooms. The only exception is wine for which corkage will be charged at the rate of £9 per bottle and champagne/sparkling wine at £12 per bottle. This must be agreed with the hotel in advance.

What about guests with food allergies and intolerances?

Allergen information is available for all menus on our website and in all food service areas in the hotel. When you make your food choices we will supply you with allergen information pertinent to your selection. We will do our utmost to cater for any of your guests’ dietary requirements.

Will you slice up and serve our wedding cake?

Very happy too! After you have cut the cake, our staff will take the cake to our kitchen, where our chefs will slice the cake and present it on platters that we will serve to your guests.

Civil Ceremonies

Do you cater for civil ceremonies?

The Walnut Tree Inn is licensed to hold civil ceremonies for up to 60 people. This includes the wedding couple, the registrars (2) and a member of staff, so you can invite 55 guests.

Can we get married on any day of the year?

Yes, with the exception of Christmas Day, Boxing Day and Easter Sunday

Can we hire the venue for our civil ceremony only?

You may hire for civil ceremony only Monday-Thursday for a cost of £250.00 (plus registar’s charges)

Can we present our own special vows at the ceremony?

There are a number of ways you can personalise your ceremony including live or recorded music and floral decorations, and we are happy to accommodate your wishes. We want to help make your wedding day perfect.

You can include readings of poetry or prose either by one of your guests, yourselves or the superintendent registrar. You can also write your own marriage vows, in addition to the legal marriage declarations.

Further information can be obtained from the Registrar.

How far in advance can I book with the registar?

A booking for a wedding or civil partnership can be taken up to two years prior to the ceremony.
For more information about civil ceremonies in Northants:
Visit: http://www.yourdaynorthants.com

Decorations

What decorations can we use and how can we put them up in the room?

Its your day and within reason you can decorate the room as you wish, we only ask that anything affixed to the structure of the building is non-destructive, so for example Blu-Tack is okay, but drawing pins and sticky tape are not.

Can we have access to the function room the day before?

You may have access from 10:00am on the day of your wedding or from 12:00 noon the previous day should we have no other bookings. Please check with us one week beforehand.

When do we have to remove the decorations?

By 10am the following day.

Can you put the decorations out?

We are happy to dress your tables for you, all we ask is that the decorations are dropped off with us the day before the event with clear instructions!

Do you have an easel that we can put our table plan on?

Yes we do.

Can we use candles?

Candles can only be permitted during the dining part of the event. Although please note that you will responsible for making good any damage caused.

We would recommend electronic tealights for other times, which we can provide.

Children

Do you allow children at the Walnut Tree Inn?

Yes, we welcome children, but ask that they are supervised at all times.

Do you have any high chairs we can use?

Yes, we have 4 high chairs, which you are welcome to use.

What age do you classify a child?

Eleven years and under.

Entertainment

Can we supply our own entertainment?

You can supply a DJ or a band, we are licensed for both. We have our own in-house DJ, and with our association with live music in the area are able to recommend and book bands of many different genres to suit your tastes. If you wish to book a DJ or act from us, there is a £70 deposit to pay, with the balance due on the day direct to the performers.

Can we recommend a playlist for your DJ?

We advise couples to choose just a few special songs (including first dance) for the DJ along with a rough idea of the kind of music you would like to be played.

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Phone: 01604 859551